Being Productive: Easy Time Management Tricks

May 14, 2015
Many people today are seeing that time management is a skill necessary to be successful in modern society. If you have a good plan, you will be able to get things done. While many people procrastinate, they must focus on better managing their time. The ideas and insight below prove useful for time management.

An excellent idea for managing your time is to schedule your time and activities the day before. Whenever possible, sit down the evening before and develop an agenda for the following day. A to-do list can help save you some stress. This ensures you can get up and get moving.

If you'd like to prioritize your time management better, start using a calendar! Many carry around a physical paper calendar, since it is easy to write on them. An electronic calendar may better suit you though. It doesn't matter what format you use, just using a calendar will make your life more organized.

If you seem to always be a step or two behind, pay more attention to deadlines. If you procrastinate, your schedule will suffer. If you learn to complete tasks on time, you will be able to get more things done throughout the day.

Spend your time wisely. How much time will a task truly take? You will be able to manage your time well and enjoy your life. If any surprise pockets of free time wind up in your lap, use them to chill out or make up ground on anything you've fallen behind on.

If you find that you're not getting things done in a timely manner, it's time to stop and think about how you're doing things. Try to understand why you have difficulty focusing on particular tasks. You must figure out where you are going wrong so that you can correct it.

Plan your day in advance. Pre-planning can reduce your stress and help you feel more organized. This will help you to reduce feelings of being overwhelmed and make each day a lot smoother.

Take the time to reflect each day and consider how you've used your time. Make sure you are mindful about how you spend your time. Try to read email only on designated occasions. Checking them when they come in takes away from the time already allocated for other things.

Every morning after waking up, take time for planning the day. Grab a writing utensil and paper to jot down what you plan to do that day and the amount of time you plan to take to finish each item. Having a schedule to meet each day helps you manage your time.

Don't answer text messages, instant messages or phone calls while working on a task unless it is an emergency. Once you get interrupted, it may be difficult for you to return to your project. Return phone calls, instant messages and texts when you finish the task.

View the schedule you made. Do you have things that could be removed from the daily routine? Can you delegate any to others to free up more time on that schedule? The best skill to have is that of delegation. Delegate a task to another person and focus on the things only you can complete.

If you must improve some things in your life, try to stay focused. Pay attention to the task at hand, and not deviate because of distractions. Sometimes your manager will give you additional tasks while you're already working on something else. Don't let anyone do that to you. Complete your current project before you begin a new one.

Be realistic about what you can really accomplish effectively. Actually, that is impossible. Only a small percentage of what you think actually happens. Therefore, be realistic with your expectations.

Organize your space if you seem to never have the time. When you are searching for items, you are wasting time. Make organization a priority. Put items in the same spot every time you use them. You will be amazed at how much frustration and time are saved.

Your to-do list should be brought wherever you go. This list is a wonderful reminder when you have trouble remembering what all needs to be done. Some of your tasks can be rather emotional to complete. That can make you lose sight of what you should be doing. The list will help you get back on track.

Do not reward yourself until have have accomplished your goals. This could cause delays that you do not need. Take the time to reward yourself for good time management skills.

Prioritize your responsibilities. If you work on several projects at the same time, you aren't likely to do a very good job on any of them. Nothing will get done. Doing one thing at a time by order of importance can help improve the results.

Divide your task list into four sections. Put less important tasks on bottom and more important on top. Label the rows "not urgent" and "urgent". The quadrant that is not important and the least urgent should never receive more than 10% of your time commitment. Your primary time focus should be on those that are urgent and important. Make sure that you leave some time for other things that come up.

Time management can be very tricky when trying to do it right, especially if you're someone that has never done it before. But the sooner you begin, the sooner you're going to know that managing your time well is an integral part of success. Remember the information you have just read, and try to apply the tips as much as possible in your own life.

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